"It is not enough to be free, we have to know that we are free, and know how to live freely"
   

Ruth Hadikin & Associates
Transforming People and Workplaces

Visit our bookstore - Books by Kathleenruth and other recommended titles.

Feature articles by Kathleenruth.

Private consultations

"Coaching has been a wonderful experience. It has made me see ME in a different light, a much brighter one"

Y.C, Liverpool, UK

 

 

A FREE online feature to print off and read. Written by Kathleenruth
 
   
   

The Coaching Corner series: Expand your circle of influence. (Part 1)

©The Practising Midwife.Reproduced with permission. An original article written by Ruth for The Practising Midwife Journal. This article appeared in the April 2002 issue (Volume 5 Number 4)

 

WE OFTEN WASTE much of our precious time and energy on things we cannot change and we fail to address those areas we can. Covey (1999) describes this as our Circle of Influence. When we focus our attention on those things that are outside our control, worrying about things we have no control over for example, we become drained and disempowered. When we focus our attention on the things we do have control over (our Circle of Influence) we become effective.

Coaching case study

June gained her Post-Graduate Certificate in Education last year and is in her first post employed in a University as a midwifery lecturer. She was initially employed to cover for maternity leave and now she has been informed that her post has been made permanent. She is overjoyed and would love to stay on but is dreading her colleague Trish returning from maternity leave. Before Trish left, June worked with her for a short period and there was friction between them. June describes Trish as a bullying manager. Trish is head of department. In her absence Trish's friend and colleague Jo has been acting head of department. June is determined to do her best but feels that Jo has been very 'cold' towards her and fears things will get worse when Trish returns. Her biggest fear is that she will be 'labelled a failure' and given a poor reference, which would jeopardise her chances of getting another teaching job.

 

The coaching conversation

Coach: Hi June how are you?

June: I feel terrified Ruth. I'd really appreciate any tips you can give me on how I'm going to handle Trish when she gets back.

Coach: What could we work together on that would make the biggest difference to you June?

June: Oh my confidence. I allowed Trish's hurtful comments to get to me. It's made me so self-conscious that I'm doubting myself and my teaching ability. I've even investigated other job opportunities in case her return leaves me out on a limb. I have never felt so worried about working with someone before.

Coach: How are things at work now?

June: I'm working with Jo now, and she's Trish's best friend and I'm sure she tells her everything. It's awful. I feel like I'm in a catch 22 - these two could say and do anything to jeopardise my career and I would be left high and dry.

Coach: Be more specific June. What kind of things?

June: Well it's like they move the goal posts for example. I'll check and double check that I'm doing something right… I'll even ask them how I should do it and they look right through me like I'm an idiot. They're not at all helpful or communicative. I have to ask for everything I need and then they question my ability and ask why I need it. Then after I've done my best they criticise it and say it wasn't right.

 

In changing just one part of the chemical formula you change the nature of the chemical reaction

 

 

Coach: Hmm… OK June. The first thing that comes to me is that you can't change other people. You can only change you. But in changing just one part of the chemical formula you change the nature of the chemical reaction. So let's begin by looking at you. Focus on who you are being. How are you being when you are with Jo?

June: Well I'm not myself, I know that. I go to pieces because I'm nervous. I'm worried that she and Trish talk about me behind my back.

Coach: So when you are with Jo you've noticed that your behaviour is different.

June: Yes. I try so hard to like her and to get on with her. I try to start a conversation but she just 'blanks' me.

Coach: Hmm.. so Jo isn't seeing the real you?

June: Well, no. She isn't I suppose.

Coach: OK So how about starting there, with Jo. Notice who you are being when you are with her. Notice yourself June. May I make a request of you?

June: Yes.

Coach: I request that you take a piece of A4 paper and write a heading entitled React Vs Respond, then fill one side contrasting the differences between the two. Are you willing to do that June?

June: Yes.

Coach: Great! When will you do it?

June: I can do it today when I get off the call.

Coach: Wonderful. Will you e-mail your response to me?

June: Sure!

Coach: Good. Now, tell me how you feel when you work with Jo.

June: I feel like she thinks I'm an idiot, like she doesn't respect me.

Coach: Has she told you this?

June: Not in so many words but you can tell by the way she acts…

Coach: Ah… so you don't know for certain that's what she thinks?

June: I suppose not.

Coach: Let me explain. Quite often we observe behaviour in another, and assume we know the reason for that behaviour. Simply put: we think we know why they did it. We may be right, but quite often we may be wrong. The point is, you can never really know what another person thinks.

June: (laughing) I suppose not!

Coach: Are you willing to experiment with something here?

June: Sure!

Coach: OK I want you to combine two techniques: visualisation and acting 'as if'. I'll explain them to you. First, have you ever done any visualisation?

June: Yes, a little bit. I used to meditate and use visualisation techniques to relax.

Coach: That's great! So you've already had some experience. Now may I make another request of you?

June: Yes!

Coach: I request that for 10 minutes each day you visualise an interaction with Jo. Create a 'best case' scenario for yourself. Imagine you're both working together and she's the most helpful, supportive colleague you've ever worked with. Are you willing to do that June?

June: Sure, it can't do any harm!

Coach: Great! Now part two is acting 'as if'. What I mean by this is that when you are in the real situation, with Jo, you act as if she is the 'Jo' in your visualisation. You act as if she really IS the most helpful, supportive colleague you've ever worked with. Are you willing to do that June?

June: Hmm.. Yes. I'll have a go.

Coach: This way you will act differently towards her. You will actually show up as a 'different' June. And Jo will have the choice of how she reacts or responds to the 'new' you.

June: I'm not as terrified of her as Trish, but I'm still nervous when I'm with her.

Coach: That will get easier the more you practice your visualisation. June it takes great courage to face a fear. I acknowledge how anxious you are and I applaud your courage

June: Thank you. She can still say really hurtful things though.

Coach: Hmm… June, I want you to know that whatever she says or does, however she reacts or responds, that it is not about you. It is about her and whatever is going on with her. It is never about you.

June: That's hard to believe. I know there's an element of truth in what you are saying, but when I'm there I feel like I just make her so mad.

Coach: You can't 'make' her mad. Her anger is hers. It is not caused by you. Whatever you do, her anger is her reaction, another person may react totally differently to the same event. Can you see that?

June: Hmm.. I think I'm beginning to.

Coach: Great!

June: (sigh) ...but how do I defend myself when she starts criticising me

 

 

I go to pieces because I'm nervous. I'm worried that they talk about me behind my back.

 

 

Coach: By having strong boundaries. Do you remember how to start setting boundaries? (Hadikin, 2001)

June: Yes, the first step is to inform.

Coach: Well done. So how would you begin to create a boundary around her criticising you?

June: I could say: 'Jo, I really try my best and you don't help when you just criticise me all the time.'

Coach: OK let me stop you there. It's too long and it's about her. Keep it about you.

June: I don't understand.

Coach: OK When you make it about the other person, for example 'You criticised me' it sounds like an accusation. You are saying the other person did something to you, and they will get defensive. If you really want to be heard, and remember when setting boundaries the objective is to pass on information, you need to keep it all about you so the other person will listen. Example:

'Jo, do you know that when you give me feedback I feel criticised?'

June: Oh that sounded better.

Coach: Also pay attention to your tone of voice. Have you heard of 'charge neutral'?

June: No…

Coach: Charge neutral means in a neutral tone of voice, without an emotional charge. Listen to the difference. [coach demonstrates with an exaggerated emotional charge] "You criticised me!" Notice anything?

June: (laughing) Yes! I still felt like I wanted to argue back with you even though I knew it wasn't for real!

Coach: Exactly, and that's how the other person might react.

June: Wow! This is all good advice, you've given me a lot of food for thought.

Coach: Thank you. Now sum up for me what you will be working on this week June.

June: Phew! Well.. as soon as I get off the phone I'll do that exercise comparing reacting to responding.

Coach: Good. What else?

June: I'm going to start a daily visualisation…

Coach: Great! What else?

June: Um… I'm going to 'act as if' when I work with Jo and start setting boundaries. With a charge neutral tone!

Coach: June, there is a lot here to begin with. Go easy on yourself and don't expect too much at first. Let me know how you get on and keep in touch by e-mail.

June: I will.

Coach: Great! See you next week.

 

Review points

Let's look at what happened:

  • June was willing to have her beliefs challenged and courageous enough to confront her fear.
  • The coach acknowledged her anxiety and applauded her courage.
  • The coach made a number of strong requests.
  • June demonstrated commitment and courage in agreeing to act on the coach's requests.

This is a complex situation in which June not only feels powerless but threatened. She believes her colleagues have power over her. Next month we will look at how June handles Trish's return.

 

References:

Covey SR. 1999. The 7 Habits of Highly Effective People. London: Simon & Schuster

Hadikin R. 2001. Personal Boundaries - Part 1. The Practising Midwife, 4(8), 26-7 

 

Feedback:

"I've meant for ages to get back to you to say whatever it was... it worked/works like magic! I got through the last 2 weeks placement with a much better spirit - using visualisation and affirmation. Now I am in college for 12 weeks and have already given a seminar to the class with the help of

1) noticing the first signs of tension/panic,

2)breathing and

3) affirmations,

and it was good. Thank you"

                

"I take the above publication although I am not a midwife but teach antenatal classes for the NCT. [National Childbirth Trust] Since Coaching Corner became a regular feature I have been riveted to it. Each month it is the first article that I turn to and am always hoping for more when I reach the end. It is so encouraging to see what other people can do to transform their lives and gives great hope to those of us who would dearly love to but are still summoning up the courage. From the very first article I thought that maybe this was what I needed but it took a few months to reach for the phone and call Ruth for a coaching session. We really are our own worst enemies and I need not have been worried. 

My session lasted about an hour and even in that short time learnt several things about myself that I was either unaware of or was unable to admit to myself. Ruth simply encourages you to work things out for yourself, with a few gentle prods to set you off in the right direction. She was most encouraging and has given me several things to think about and things to do. When I have finished those I may well be back for another session.

I feel both the articles and the coaching itself are extremely helpful, being removed from one's normal environment makes it feel somewhat safer to admit that things could be better, if only we knew how to change - well now we can find out."

     

"thank you so much for your assistance during our call, it highlighted so many areas of personal development, your a star!

From the session, I gained so many developmental points. Things such as:

1. how to manage a situation where you feel you need to discuss how it made you feel. Empowering yourself to be assertive but not rude or threatening to the other person, so achieving your aim. 

2.coping strategies for interpersonal relationships and how to protect and manage yourself to be constructive, but self developing. 

3.self value and worth to be right, and wrong     

4.that empowerment does not have to be critical of yourself and judgmental of yourself and others.   

5. what everyone else thinks is truely non of my business so why try to change and suit people, just be me.      

I cant tell you how much you helped me Ruth, thank you.

 

 

   
   
   

return to top of this page ©1999-2007 Ruth Hadikin Associates. dreamcoach.co.uk is a trading name of Ruth Hadikin Associates